Executive Assistant to the Dean of Students

Executive Assistant to the Dean of Students

Bronx, NY

Schedule: M-F

Temp to Hire

FlexStaff is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Dean of Students, for their client, a higher education institution.

This position plays a vital role in the smooth functioning of the Dean of Students office, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities effectively.

RESPONSIBILITIES:

• Manage the Dean's complex calendar, including scheduling meetings, appointments, and travel arrangements.

• Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.

• Screen and direct phone calls, emails, and visitors, exercising sound judgment and maintaining confidentiality.

• Coordinate and manage logistics for events and meetings

• Maintain accurate records and filing systems, both physical and electronic.

• Process expense reports and invoices.

• Conduct research and gather information as requested by the Dean.

• Collaborate effectively with other departments and staff members.

• Anticipate the Dean's needs and proactively address them.

• Other duties as assigned.

QUALIFICATIONS:

• Bachelor's degree preferred or equivalent combination of education and experience.

• Minimum of 5 years of experience providing executive-level administrative support.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite as well as EPRO/Micromane/Egencia and adept at learning new software programs

• Demonstrated ability to handle confidential information with discretion.

• Strong organizational skills and attention to detail.

• Ability to work independently and as part of a team.

• Ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.

• Experience in higher education setting preferred.

Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team members base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).